Old wiring in new rooms

A question I am frequently asked is: What patterns or themes do you see in the executive teams you work with?
Sometimes this stems from pure curiosity. Other times, it’s driven by a quiet belief that things should be easier – that somewhere out there, another leadership team has it all figured out. The bad news? All teams struggle in some way. Partly because of shifting external environments but mostly because organisations are run by human beings. No matter how senior, successful, experienced or well-rewarded leaders are, they carry the same human frailties as everyone else. The good news? Accepting your team as a permanent work-in-progress lifts the suffocating weight of perfectionism. It allows you to “say yes to the mess” and focus on a far simpler goal: figuring out what makes things better (to do more of it) and what makes things worse (to do less of it).
Irrespective of industry, maturity or geography, here are the six behavioural patterns I see most frequently:
1. The Friction of Alignment
Alignment is often tossed around as a corporate throwaway line but it is a critical component of successful teams. Alignment is hard to achieve because it requires the delicate task of exploring differences. Furthermore, once you invest the time to build it, alignment decays quickly – especially in fast-moving, unpredictable environments.
2. Confusing Planning with Control
Our business processes are largely based on a false premise: that the corporate world is predictable and controllable. Quarterly reporting, annual budgeting and strategy plans provide a comforting illusion of control. When the story of what we want to happen (forecasts) collides with reality, it triggers an explosion of disappointment, angst and wasted effort – creating a cottage industry of reviews, deep-dives and corporate “help”. Planning is essential but we must acknowledge the fragility of plans and foster the humility and agility needed when reality strays from the script.
3. Unexpressed Anxiety
Anxiety sits at the heart of almost every team issue I encounter. It might be the fear of looking bad, failing or pretending to understand something when you don’t. Human beings are hardwired to avoid danger; anxiety is our nervous system forcing us to pay attention: be alert or run. The corrosive part isn’t the anxiety itself – it’s our inability to talk about it. Teams that can openly discuss their fears handle uncertainty infinitely better. When left unexpressed, anxiety manifests as micromanagement, excessive control, anger or paralysis.
4. Erosion of Trust
Trust is the oil that speeds teams up, allowing psychological safety, healthy debate and creativity to flourish. In The Trusted Advisor (my favourite source on the topic), trust is broken down into three builders – credibility, reliability and intimacy (sharing open thinking) – and one primary destroyer: self-orientation. When team members suspect someone is acting out of self-interest rather than collective benefit, trust collapses. Alignment and trust are symbiotic; without both, the team – and the organisation – suffers.
5. Overwhelm and “Pseudo-Productivity”
The waste resulting from executive “busyness” is extraordinary. Calendars are packed, interactions are brief, misunderstandings run rife and cognitive space disappears. The net result is endless motion without necessarily achieving meaningful outcomes, leading to exhaustion without the rewarding injection of energy that success brings. Refuelling must become both an individual discipline and a collective priority.
6. A Shortage of “System 2” Thinking
In Thinking, Fast and Slow, Daniel Kahneman outlines System 1 (fast, intuitive, automatic) and System 2 (slower, deliberate, nuanced) thinking. System 2 is essential for handling ambiguity and asking, “What are we missing?” Because System 2 consumes heavy cognitive energy, it is the first thing to vanish when leaders are anxious or overwhelmed. Yet, that is precisely when it is needed most. (I have concluded a major reason executive teams bring in external support is simply to create the permission and space for System 2 thinking to happen).
Looking Beyond the Symptoms
These six patterns intersect in complex ways. Too often, organisations treat the symptoms of these dynamics rather than the root causes. For example, when over-optimistic planning and poor prioritisation cause an organisation to drown in projects, the default response is usually process improvement – better business cases, stricter tracking or colour-coded spreadsheets.
While these tools reveal the scale of the problem, they ignore the human dynamics underneath. To address the root cause, leadership teams need to ask bolder questions:
· Which conversations allowed this situation to occur?
· What was left unsaid or deliberately avoided – and why?
· Who felt unable to say “no” or speak up?
· Whose ego (or compensation) feels threatened?
· What does this reveal about what we need to develop in this team (before we ask anyone else to change)?
Final Thoughts
None of this is meant as a critique of executive teams. Most leaders are doing their absolute best in challenging environments. Our human biology has evolved very little in the time our context has been unimaginably transformed. It doesn’t take a great leap of imagination to picture our ancient ancestors facing many of the same issues when they organised themselves to catch an antelope and feed the tribe.
However, teams that take the time to break these patterns achieve extraordinary results. They build environments that are both productive and genuinely enjoyable. Perhaps we have far more agency to change our team dynamics than we realise, but it’s hard to see the water when you’re swimming in it. Pausing long enough to ask, “What is really going on here?” is a gift. Exceptional teams don’t view this reflection as a luxury for quieter times; they see it as an absolute necessity for survival and growth.









